#Mail merge excel to word labels how to#
#Mail merge excel to word labels zip#

The Mail Merge Recipients dialog pops up, and you check or uncheck checkboxes to add or remove the recipients from the mail merge. If you want to exclude certain recipients, then click the Edit Recipient List button in the Start Mail Merge group. Then, select the target sheet and click OK.īy setting the connection between your Excel sheet and the Word document you ensure that your mail merge data source will be automatically updated each time you make changes to the Excel file that contains the recipient details. Browse for your Excel file and click Open. Connect Excel spreadsheet and Word document.On the Mailings tab, in the Start Mail Merge group, click Select Recipients > Use Existing List. On the Mailings tab, in the Start Mail Merge group, click Start Mail Merge and pick the mail merge type - letters, email messages, labels, envelopes or documents. Choose what kind of merge you want to run.If you have already composed your letter, you can open an existing document, otherwise create a new one.

For email messages, the steps will be essentially the same. In this example, we will be merging letters. Once the source data spreadsheet is set and reviewed, you are ready to run the mail merge. Here's an example of an Excel sheet that can be used for a mail merge:

#Mail merge excel to word labels how to#

If you plan to use your Outlook contacts, the following article may be helpful: How to export Outlook contacts to CSV.

txt file, this tutorial will help you do that right: Importing CSV files into Excel.

If you create an Excel spreadsheet by importing information from a.

If your Excel file contains postal codes or any other numbers with leading zeros, format them as text to retain zeros during a mail merge.

If you intend to sort the contacts by state or city, verify that you have a separate State or City column. For instance, if you wish to address the recipients by their first name, be sure to create separate columns for the first and last names.

The columns in the spreadsheet match the fields you want to use in a mail merge.

Your Excel sheet has one row for each recipient.

If you want to add more details, you'd better do this before starting the merge.

#Mail merge excel to word labels zip#

When you run a mail merge, your Excel file will get connected to your Word document, and Microsoft Word will be pulling the recipient details directly from the connected worksheet.īefore running a mail merge in Word, make sure your Excel file has all the information you want to include such as first name, last name, salutation, zip codes, addresses, etc. Preparing Excel spreadsheet for mail merge The goal of the mail merge is to combine the data in File 1 and File 2 to create File 3. The final Word document with personalized letters, emails, labels, or envelopes.Word document with codes for the personalized fields.Excel source file with information about the recipients such as names, addresses, emails, etc.To get a grasp of the basics, you can think of it in terms of 3 documents. Word also has a Step by Step Mail Merge Wizard (found under the Mailings tab > Start Mail Merge button), which basically walks you through the process above.A mail merge may look like a daunting task, but in fact the process is pretty simple. In addition to letters (which can be any sort of document, including certificates and coupons), you can choose emails, envelopes, labels, or directories as the document type. Repeat this for other types of documents you'd like to use mail merge for.